Transaction rules let you automate your categorization and labeling flows, ensuring a better experience while you save more time. Anyone in your team can set up and use rules, and once you set them, you don't have to worry about organizing your data again. Also, the rules will be applied to all incoming transactions matching the criteria, influencing the data imported via bank connection or file upload.
Rules can automatically
Categorize transactions
Label transactions
How to create a rule
First, go to Transactions > Rules
Then, click 'Add rule':
Now you must define the criteria based on which you will create the rule. You can choose between description, transaction type (inflow or outflow), amount, account, currency, and date.
Then, decide what is the expected result of this action. You can categorize the transactions that match the chosen criteria or add a label or both simultaneously.
On the preview step, you can choose (or tick) the transactions to which the rule can be applied. This way, if that's the case, you can leave out transactions that you don't want to include in your rule.
For example, if the transaction is an inflow and the description contains a client's name, you can assign it to the category Sales and add a label with the client's name.
Now, all the transactions (settled and incoming) that match the criteria you set will have the corresponding category and labels.
Other questions
Can I edit the rule?
Yes, it is possible to edit the rule you have already created to change the criteria and expected results.
Can I delete a rule?
Yes. However, even if you delete a rule, its effect on the transaction will remain. This means that the transaction will have the category and labels you previously assigned when setting the rule.
What does ”Apply rule again” mean?
If want to make sure the rule is applied to all transactions that match the criteria you set, you can use the rule again. If there are new transactions that fit, they'll be displayed in the list.
What happens if I set 2 rules that apply to the same transaction?
If this happens, the rule with the highest importance will affect the transaction.
Importance is determined by how often each rule has been used.
What happens if I set a rule that applies to different types of transactions?
Now, if the conditions of a rule will apply to both an inflow and an outflow, you will only be able to apply labels to both types of transactions.
Categories can only apply to one type of transaction (a payment category cannot be assigned to an inflow and vice versa).
Extra: How to generate a rule based on an existing transaction
If you want to speed up the process, you can create a rule based on a transaction by using a shortcut. Here is how to do it:
